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Exhibits Documentation A guide to building exhibits using Spotlight

Metadata

As an exhibit site administrator, you can control which metadata fields are displayed on several types of exhibit pages and you can create additional metadata fields to supplement those that are associated with the items ingested into your exhibit.

Important reminder: The canonical metadata record for digital content is typically within your campus digital library platform or ILS. If you add metadata to content in an exhibit, it is neither preserved nor added to those systems — and it only lives in the exhibit.

Display and order metadata fields

This section of the Metadata page shows the set of metadata fields that are available by default with each exhibit. These are:

  • Title
  • Description
  • Attribution
  • Date
  • Exhibit Tags

In some cases, these fields will not be appropriate for your items. While you cannot remove any of the default metadata fields, you can either rename them or hide them from display.

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Also shown are columns for the Item Details page and each type of search result page available in your exhibit. To hide a metadata field from one of the listed pages, deselect the appropriate checkbox. You can also click a metadata field name to change its display label and drag and drop fields to specify the order in which they are displayed.

The video below shows how to assign, rename, and reorder metadata fields for your exhibit.

Exhibit-specific fields

In addition, can create additional, exhibit-specific fields in this section. Exhibit-specific fields may be either free text or controlled vocabulary. Exhibit-specific fields can be managed (e.g., displayed or hidden on pages, display label changed, reordered) in the same way as other metadata fields as described above. Exhibit creators can populate these exhibit-specific fields with metadata by editing the Item Details pages for the items (see below).

Please note, however, you can't limit your search to just exhibit-specific fields (you can only search against them by searching "everything"), which means they have limited utility in creating saved searches and browse categories. In contrast, exhibit tags both enable faceting and are hyperlinked to enable viewing of the set of all items with that tag.

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To create an exhibit-specific metadata field, click Add new field in the Exhibit-Specific Fields section at the bottom of the Metadata page. On the Add Exhibit-Specific Field page, enter a label for the new field. You can optionally add a short description of the field, which is displayed next to the field on the Item Details page in edit mode to help curators understand the purpose of the field. By default, new exhibit-specific fields are free text fields, but you can change the Type to Controlled vocabulary. We only recommend the use of the free text option at this time, for reasons outlined below.

IMPORTANT: There are some issues with exhibit-specific controlled vocabulary fields within the Spotlight code, and it should be used with caution. Due to a bug, you should only change the type to controlled vocabulary after you have finished adding all items to the exhibit. If you change the type before then, any terms you enter in the field will not appear in searches.